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Receiving inventory on the Inventory Receiving tab

On the Inventory Receiving tab, you can use a scanner to receive an item on or search for an item by product identifier or keyword.

Description

When you receive an item on the Inventory Receiving tab, you can add item details, set up item-level pricing, or apply classifications to help manage your inventory.

Note To speed up receiving time, Condition, Locator Code, and Classification use the last value you input until you change the value (Condition, Locator Code, and Classification are "sticky"). For example, let's say that you're receiving a batch of new condition items from a vendor with the classification Vendor A. When you select condition New and Vendor A, each item you receive after that is received as condition New with the classification Vendor A until you change your selections under Condition or Classification. If you use a numeric locator code, the number automatically increments as you receive.

Select your category

Select an item's Amazon product category before you scan or enter a product identifier.

Only those categories that you've selected in a listing rule appear in your Category list.

Select your market

Select the Amazon market catalog you want to receive your item against if you've enabled more than one Amazon market. If you receive an item against an international market, be sure to switch back to your home market when you're done.

When you receive an item against a catalog that is not your home market (let's say that you're a US-based seller and you receive an item against the Amazon UK catalog), the item's price is converted to your home market currency before a pricing rule is applied and the item is listed.
For an item to list on multiple Amazon markets, it must exist in each market's catalog.
When an item lists on an Amazon market, that market acts as the item's pricing provider. For example, the Amazon US catalog is used to price items listed on Amazon US while the Amazon UK catalog is used to price items listed on Amazon UK.
You can see which market catalog an item was received against by clicking the Amazon button next to the item's ASIN on the My Inventory tab. Once an item is received against a market's catalog it can't be received against another market's catalog.
If you receive an item against a catalog other than your home market catalog, best practice is to add a classification to that item at the point of receiving. Adding a classification gives you the option to later filter your inventory by market received.
Monsoon supports receiving into an FBA shipment from your home market catalog only.
An item received against a market other than your home market can't later be added to an FBA shipment.

Note: This feature is not supported for Amazon ES or Amazon IT

Select your location: local or FBA

Select the location you want to receive your inventory into, either local or FBA. See Fulfillment by Amazon.

Search by product identifier and select an ASIN

Scan your item or enter a product identifier—ASIN, UPC, EAN, or ISBN—in the Search box then click Go.

Searching by product identifier provides the most accurate search results although you can also search by keyword.
Click a column header to sort your search results.
Click Next Page and Previous Page to page through your search results.

When you search by UPC, it's not uncommon to match against multiple ASINs in an Amazon catalog. Review the details of each ASIN in the search results then select the one you want to list against.

When you import a UPC without an ASIN, Monsoon can evaluate the UPC using best match logic to list your item against the Amazon catalog.
If there are multiple ASIN matches, Monsoon determines which is the best match based on four unique factors: the ASIN's category, whether the ASIN is offered by Amazon (market listing), the ASIN's sales rank (which is the lowest), and the number of total offers for the ASIN (which has the most). When you import an Amazon product category with the UPC, the best ASIN match within the category is selected. When you don't import category, the ASIN that's offered by Amazon with the lowest sales rank and highest number of total offers is selected.
Best matching logic is not applied when you receive an item on the Inventory Receiving tab.

If you see a message that there are no items to display for the [market] region, but you've visually confirmed that the item is for sale in the market's catalog, the message may be caused by a break in communication with Amazon.

A break in communication can be caused by a network connection issue or an Amazon service interruption (your system is receiving a busy signal from Amazon or Amazon temporarily stops providing catalog information).
Best practice is to try and receive the item again. If you continue to receive the message that there are no items to display, please restart your Monsoon server. If a restart doesn't resolve the issue, please contact Monsoon Support.

If you search by a parent ASIN, the following message displays: This item is a parent ASIN and does not allow offers. For more information about working with Amazon variations, see Amazon Variation Relationships in Monsoon Marketplace.

Click Show Variations, then select the child ASIN that matches your product.

If a search by keyword returns multiple parent ASINs (entries highlighted in orange), select the one you think is the parent ASIN for your item, then click Show Variations and select the child ASIN that matches your item.

If you do not find the child ASIN you're looking for, click Hide Variations, select a new parent ASIN, click Show Variations, then select the child ASIN that matches your product.

For more information about variations on Amazon, see Amazon Parent/Child Relationship and Variation Definitions.

Confirm your SKU

After you've selected an ASIN, confirm that your item matches an existing SKU or create a new SKU.

When you select an ASIN, Monsoon attempts to match the item you're receiving to one of your existing SKUs.
Your item is matched to an existing SKU when all of the following item details are exactly the same: product identifier (ASIN, ISBN, UPC or EAN), Condition, Collectible, Classification, Item Notes, and User Data. When you receive a book, the following item details must also be exactly the same: Dust Jacket, Jacket Condition, and Signed.
If your item isn't matched to an existing SKU, Monsoon automatically generates a new SKU. If you don't want to use the generated SKU, you can enter your own custom SKU.

Add item details

Add or select additional item details before you click Accept to receive an item.

Blue field labels on the Inventory Receiving and My Inventory tabs indicate information that is required for your item to list.

Depending on the category your item belongs to, item details can include:

Amazon Low Price

When a product has multiple SKUs, Monsoon displays the most recently updated Amazon Low Price for all of the product's SKUs.

ASIN

Click the Amazon button to view an item's product detail page on Amazon and to see which Amazon market catalog the item was received against.

Classification

Adding a classification, or label, to an in item is an efficient way to identify inventory that you want to manage as a group. For example, let's say that you add the classification Vendor A to all items received from a particular vendor. You can then apply a custom pricing strategy to items with the Vendor A classification or track the cost of goods for items with that classification. Click the Classifications ellipsis button to see a list of the classifications you've created. Smart Classifications, which automatically apply to items according to your settings, display in bold text.

Collectible

Collectible information is sent to Amazon only. Amazon limits sellers in the Collectible Books category to those meeting specific requirements. Learn how to request selling approval in the Amazon article Collectible Book Requirements.

Condition

Monsoon supports the following Amazon condition groups: New, Used (Like New, Very Good, Good, and Acceptable), Collectible (Like New, Very Good, Good, and Acceptable), and Refurbished.

Cost of Goods

See Cost of Goods.

Default Price

See Default Price.

Dust jacket

Dust jacket information is sent to Alibris and AbeBooks only.

eBay Listing Details

See eBay category and item specifics overview.

eBay Store category

See eBay Store and eBay Shop categories.

FBA Listing Hold

See Managing Inventory for FBA.

First Edition

First edition information is sent to Alibris and AbeBooks only.

Item Notes

In addition to classification and market notes, you can add a note describing a specific item in the Item Notes box. You can also create a Frequently Used Note on the Settings tab under My Company then select it on the Inventory Receiving or My Inventory tab by clicking the Item Notes ellipsis button. Notes upload in the following order until the consolidated note size reaches Amazon's 1000-character limit: item note, classification note, note by category and condition, and the default market note. See also Amazon market notes and eBay item condition description.

Images

See Product image requirements by market.

Item Package Quantity

For certain categories, Amazon supports listing the number of packages represented by a particular ASIN. If you have a Seller Central account, the Item Package Quantity box displays on the Inventory Receiving and My Inventory tabs for those supported categories. For example, when you receive an ASIN for a retail box of Wacky Packages, you can enter 24 in the Item Package Quantity box and 3 in the Number of Items box. (The ASIN is for a 24 pack of Wacky Packages that contain 3 stickers each.)

Jacket Condition

Jacket condition information is sent to Alibris and AbeBooks only.

Lead Time to Ship

The option to configure an item's lead time to ship, also called fulfillment latency, is available when a listing is a listing is a Amazon Home Market listing. See also Amazon Shipping Rules.

Note: Entering a value for the Lead Time to Ship (In Days) setting on the My Inventory tab will override the Handling Time setting for the eBay market set from the Settings tab. (For more information about setting eBay handling times directly, see eBay Handling (Dispatch) Time.)

Locator Code

See Locator Codes.

Minimum Advertised Price (MAP)

See Minimum Advertised Price (MAP).

My Price

See My Price.

Number of Items

For certain categories, Amazon supports listing the number of items contained in a package. If you have a Seller Central account, the Number of Items box displays on the Inventory Receiving and My Inventory tabs for those supported categories. For example, when you receive an ASIN for a retail box of Wacky Packages, you can enter 24 in the Item Package Quantity box and 3 in the Number of Items box. (The ASIN is for a 24 pack of Wacky Packages that contain 3 stickers each.)

Price Ceiling

See Price ceiling.

Price Floors

See Price Floor.

Pricing Strategy

See Default pricing strategies and Custom pricing strategies.

Profit

See Profit.

Qty

Enter the number of number of units you want to receive.

Rebate

Amazon supports mail-in rebates for certain categories. If you have a Seller Central account, you can create a rebate for items in those supported categories by clicking the Rebate link and completing the required information. After you create a rebate, the rebate message displays in your listing and in all orders that contains the rebate item. When your rebate expires, it's automatically removed from your Amazon listing. You can add a rebate to an existing listing or change an existing rebate at any time. See Amazon mail in rebate.

Shipping Surcharge

You can add a shipping surcharge to items in non-media categories. The shipping surcharge is added to an item's shipping amount at the time it lists. See Shipping surcharges by marketplace.

Signed

Signed information is sent to Alibris and AbeBooks only.

User Data

User data fields can help you manage your inventory or create more robust listings. For example, you can enter information in a user data field that identifies an item for a smart classification or you can map a user data field to a data exchange. You can also insert a user data field as a special token in your eBay listing template. To turn on user data fields, select a Make Visible check box on the Settings tab under User Data, then, on the Inventory Receiving or My Inventory tab, click User Data and enter your information.

Note that user data fields are considered when Monsoon attempts to match your item to an existing SKU.

Weight

The weight you enter is used to calculate postage.

Receive your item

Click Accept to receive your item or Skip to not receive.